Microsoft 365 License Management
Workflow automation / In production
Unused licenses.Recovered value.
Daily account monitoring and automated license recovery turn unused subscriptions into ongoing savings.
- Monthly licensing savings
- $4,000+
- Accounts monitored daily
- 900+
Account exceptions, cancellation workflows, and financial impact in one operational view. Screen figures are illustrative.
01 — The challenge
What needed to change.
Unused accounts were retaining paid Microsoft licenses. Without a reliable way to identify inactivity and follow through on cancellations, unnecessary subscriptions accumulated in the monthly bill.
02 — The solution
A system built for the work.
1Guy.ai designed and built an Azure-hosted web application with Python services that check the Microsoft tenant daily. The system identifies inactive accounts, manages exceptions, and moves eligible accounts through disabling and archiving before recovering their licenses.
Cancellation requests are tracked through the licensing provider, with service-level monitoring to flag requests that have not been completed on time. Department audits give the client another way to understand licensing costs.
- Daily inactivity checks
- Account lifecycle and exceptions
- Automated license recovery
- Vendor cancellation tracking
- Department license audits
03 — In production
Over $4,000 saved each month.
The production system now saves the property-management client over $4,000 per month in Microsoft licensing costs. Daily monitoring continues to catch accounts and licensing mistakes that would otherwise go unnoticed.
Inside the system / Application design
Software architecture.
Shared Python services connect account auditing, license recovery, and mailbox operations with persistent records and Microsoft integrations.
Inside the system / Azure deployment
Infrastructure.
Azure hosts the web application, scheduled audit execution, database, and supporting identity, secret-management, and monitoring services.
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